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Operations Consulting for Indian SMBs

We Don't Leave Until
Your Team Can Run It

Not recommendations. Not reports. We embed with your team, build the systems, and stay until everything works.

60+ combined years of operations experience across Indian SMBs
60+
Years
Experience
110+
Locations
Managed
3
Senior
Operators
Sound Familiar?

The Problems We Actually Fix

📱

WhatsApp Chaos

Orders, queries, complaints - all mixed in one group. Nothing trackable. "Kab bhej rahe ho?" on repeat.

🧠

Founder Bottleneck

Every decision comes to you. Senior hires take months to become useful. You can't travel without firefighting calls.

📊

Late Data

Financial reports 10 days after month-end. By the time you know there's a problem, it's already expensive.

🎯

Sales = Hope

Business comes from your network and referrals. No system. Hired a salesperson - they quit because "no leads."

🔄

Training Loop

Good people leave. New people take forever to train. Knowledge walks out the door every 6 months.

📈

Growth Pain

What worked at 30 people is breaking at 80. Systems you built yourself are now holding you back.

What We Build

Implementation-First Services

We don't just advise. We build it with your team.

01

Order & Communication Automation

WhatsApp → System → Warehouse notification. No more manual data entry. No more "did you send it?"

  • Order flow automation
  • Customer query routing
  • Status update automation
02

Knowledge Systems & SOPs

Capture founder knowledge before it walks out the door. New hires productive in weeks, not months.

  • Process documentation
  • Searchable knowledge base
  • Onboarding systems
03

Real-Time Dashboards

Sales, inventory, payments - by location, daily. Not monthly reports your team ignores.

  • Custom KPI dashboards
  • Automated daily reports
  • Team-level visibility
04

Sales Engine Building

From "hoping referrals come" to consistent pipeline. Outbound systems your team can run.

  • Target list building
  • Outreach automation
  • Pipeline tracking
05

AI Tool Training

Your team using ChatGPT for content, analysis, drafts. In-house capability, not agency dependence.

  • ChatGPT/Claude training
  • Content workflow setup
  • Prompt libraries
06

Team Training & Handoff

We don't just build and leave. Your team owns the system before we go.

  • Hands-on training
  • Documentation
  • Gradual handoff
Transparent Pricing

No Hidden Fees. No Surprises.

Starter

₹25,000/month

3-month minimum

  • One focused problem area
  • Weekly check-ins
  • Implementation + training
  • WhatsApp support

Best for: First automation project

Fractional COO

₹75,000+/month

12-month engagement

  • Operations leadership
  • Strategic design + implementation
  • Weekly ops reviews
  • Vendor evaluation
  • System roadmap

Best for: 100-500 employees, multiple locations

Real Results

What Actually Changed

Founder Bottleneck

"Our Team Doesn't Need Us to Answer Everything Anymore"

Growing service business, 45 employees, founder bottleneck

Before

Founder was the knowledge hub - every question, every decision came to him. Senior hires took 3-4 months to become productive. Team couldn't function when founder traveled. New marketing manager spent first month just asking "how do we do this?"

What We Built

  • Documented founder's philosophy and decision frameworks (using AI to transcribe conversations, Claude to structure knowledge)
  • Created searchable knowledge base with SOPs for marketing, sales, and ops
  • Trained team on ChatGPT/Claude for content creation - reduced content turnaround from 5 days to same-day
  • Built onboarding system: new senior hires productive in 2 weeks instead of 3 months

After

Founder travels 2 weeks/month now. Team handles 80% of decisions independently. Marketing team creates content in-house (blogs, social posts, investor updates) without expensive agencies. New hires get up to speed fast. One senior hire said: "Pehli baar kisi company mein itni clarity mili."

What Changed

They didn't hire more people. They made the existing team self-sufficient. Founder's time freed up for actual growth activities, not firefighting.

Data Visibility

"We Actually Know Our Numbers Now - And Our Team Uses Them"

Distribution business, 3 locations, ₹12 Cr turnover

Before

Owner got financial reports 10 days after month-end. Too late to act. Sales team had no visibility into margins - kept discounting products that were already low-margin. Operations had no idea which SKUs moved fast. WhatsApp chaos for orders and inventory updates.

What We Built

  • Real-time dashboard: sales, inventory, pending payments by location
  • KPIs defined for each team (not vague KRAs) - sales team tracked margin per order, not just revenue
  • Automated daily reports to team (not just owner) - each location manager sees their numbers on WhatsApp every morning
  • Order flow automation: WhatsApp → System → Warehouse notification

After

Sales team now checks margins before quoting. Operations restocks fast-moving items proactively. Owner knows cash position daily, not monthly. Reduced working capital tied up by 20% because inventory moves faster. One manager: "Ab andaaze se nahi, numbers se kaam hota hai."

What Changed

Data became a team tool, not just owner's monthly review. Decisions faster, margin protection automatic, less cash stuck in slow inventory.

Sales Engine

"We Built a Sales Engine That Actually Brings Business"

B2B service company, 15-person team, struggling with inconsistent revenue

Before

Sales was ad-hoc. Founder's network brought some business. No outbound process. Marketing posted randomly on social media - no leads. Hired a salesperson - quit after 3 months because "no leads to follow up." Revenue unpredictable month-to-month.

What We Built

  • Outbound sales system: identified 200 target companies, built contact database
  • Trained sales team on LinkedIn outreach + cold email (using AI for personalization at scale)
  • Social media strategy: founder's philosophy → content calendar → consistent posting (team creates using Canva + AI tools)
  • Weekly sales review: pipeline tracking, conversion metrics, what's working/not working

After

Consistent pipeline of 30-40 qualified leads monthly. Sales team knows exactly what to do daily (not "figure it out"). Social media presence improved - 3x engagement, inbound inquiries started. Revenue stabilized - now they can plan hiring/expansion. Founder: "Pehli baar business hum dhund rahe hain, sirf wait nahi kar rahe."

What Changed

From "hoping referrals come" to "actively generating business." Sales became a process, not luck. Team has a playbook, not just motivation.

Operators, Not Theorists

We're not techies who learned business from YouTube.

We're a team of three professionals with 20+ years each of hands-on operations leadership across manufacturing, retail, services, and education sectors in India.

What We Actually Know:

We know what breaks when you grow from 50 to 150 people. We've fired vendors who over-promised. We've implemented systems teams actually used (and killed projects they sabotaged). We speak P&L, not PowerPoint.

How We Work:

We listen. Every business is different. Cookie-cutter solutions don't work.

We keep it simple. If a Google Sheet solves it, we use Google Sheets. If it needs automation, we automate. If it needs a junior hire and a checklist, we tell you honestly.

We stay until it works. No handoff documents. No "good luck figuring it out." We don't leave until your team can run it independently.

ProdifyTeam's Philosophy:

Technology is a means, not the goal. We've managed multi-location operations, scaled teams, and built systems that survive staff turnover. We understand entrepreneurs because we've lived the chaos you're facing.

Patient in planning. Fast in execution. And we don't leave until it works.

1
2
3

Built by Operators, Not Consultants

3 senior operations professionals

Why SMBs Trust Us

  • 20+ years operations leadership across Indian mid-market
  • 110+ locations managed (manufacturing, retail, education)
  • 100,000+ people trained and onboarded
  • Real fixes for WhatsApp chaos, slow onboarding, late data

What We've Actually Done

  • Scaled multi-state operations from 50 to 500+ employees
  • Built SOPs and training systems that stick
  • Managed ₹100+ Cr P&Ls
  • Implemented automation without replacing people

Why Three Professionals Matter

60+

Combined years of operations experience

3

Different industry perspectives on every problem

1

Unified approach: listen, simplify, implement

❌ This Isn't For You If:

  • You want a "report" to show your board
  • You need someone to blame if it fails
  • Your team refuses to change how they work
  • You want AI buzzwords for LinkedIn bio

✅ This Is For You If:

  • You're tired of consultants who don't implement
  • You want systems that survive after we leave
  • You'll give us honest access to your ops team
  • You care about results, not looking "innovative"
Start Here

30-Minute Reality Check (Free)

You tell us what's broken. We tell you honestly if we can fix it.

📞
💬

WhatsApp

+91 79736 61689
🌐

Website

prodifyteam.in

Response time: 24 hours (real human, not bot)

What Happens Next:

  1. You tell us what's broken
  2. We tell you honestly if we can fix it (or if you need something else)
  3. If it fits, we scope a 3-month pilot
  4. No 50-slide proposal. No jargon. Just: here's the plan, here's the price.
Book Your Reality Check